How Outpost VFX Streamlined Global Project Delivery in Real Time
Outpost VFX needed a smarter, faster way to manage its international project teams and creative workflows. Yammayap delivered a bespoke project and resource system that now powers real-time scheduling, better forecasting, and seamless cross-site collaboration.
Smarter resourcing, global delivery
A bespoke scheduling system enabled international resource visibility, faster planning, and consistent delivery quality.
Global team visibility
One system tracks availability, bookings, and roles across UK, Montreal, LA, Mumbai, and London.
Confident forecasting
Studio leads plan weeks ahead with real data, improving confidence and reducing costly overruns.
Faster scheduling decisions
Live, intuitive interface means teams make better, faster decisions with fewer blockers.
The Problem:
Legacy Tools Slowed Global Delivery
Outpost VFX had grown internationally but relied on siloed tools, manual trackers, and spreadsheets to manage project delivery across time zones.
This lack of integration reduced forecasting accuracy, caused double bookings, and made it hard for teams to collaborate across locations and deliver reliably at scale.
"We were working across time zones with manual trackers. It slowed everything down."
Gez Hixson
Global COO • Outpost VFX
Real Control, Better Delivery
Yammayap created a live scheduling and resource tool tailored to Outpost’s real-world project cycles. Built in close collaboration with artists and managers, the tool now powers efficient, data-led delivery across global studios.
Live global schedule
All locations operate from a single, real-time view.
User-shaped experience
Built with direct input from real users for real usability.
Forecasting accuracy
Leaders now anticipate and prepare for delivery bottlenecks weeks in advance.
Conflict reduction
Fewer booking clashes mean less rework and delay.
Faster delivery pace
Teams move faster and waste less effort across handoffs and approvals.
Scalable foundation
Architecture supports long-term growth and multi-studio operations.
"This transformed how things are scheduled at all levels. What used to take hours now takes minutes."
Why It Worked:
Human Understanding, Not Just Tech Delivery
We spent time on the studio floor, observing how production staff, artists, and coordinators actually used scheduling tools. This surfaced key blockers and exposed misaligned assumptions in legacy workflows.
By prioritising human clarity over technical features, the system focused on what teams really needed: real-time data, visibility across locations, and intuitive interfaces that support creativity, not bureaucracy.
“What set Yammayap apart was their genuine interest in understanding our business…instilled a high level of confidence.”
Real Efficiency Gains, Real Human Relief
Outpost’s new system supports calm, confident delivery with fewer errors and better coordination across global studios
Unified view = Clearer comms
Teams know exactly who’s doing what, and when.
Real forecasting tools = No more guesswork
Data-led decisions drive smarter project planning.
Better workflows = Better quality
Creative teams spend less time chasing updates.
Global access = Round-the-clock progress
Studios hand off seamlessly across time zones.
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